Junior Event Manager / Event Coordinator
Event Coordinator/ Junior Event Manager
Munich | Full-time onsite | Embedded event team on a leading tech campus | German & English required
A global brand experience and event delivery agency is looking for an experienced Event Coordinator to join its embedded onsite team on the modern Munich campus of one of the world’s leading technology companies.
It is a great set-up for an ambitious professional who enjoys the pace, operational detail and stakeholder environment of a leading tech company, while supporting a dynamic international event organisation.
The role
This is a hands-on, client-facing role for someone who knows how to make small to mid-scale meetings, conferences and corporate campus events run smoothly from first planning call to final wrap-up.
You will be the main point of contact for event hosts once a space has been booked, managing all logistical details from initial discovery through to onsite delivery. You will also work closely with senior Event Managers to support the seamless execution of larger programs across the campus.
Events typically range from around 20 to 150+ guests and vary in format. You will work closely with internal service teams—including catering, AV/production, facilities, and security—making sure all logistics are aligned and every event is delivered to a high standard.
What you will be doing
This is a strong opportunity for an emerging event professional who wants to master high-quality corporate event delivery in a polished tech campus environment. It would suit someone who likes structure, pace, operational execution, and the satisfaction of seeing creative and innovative ideas come together onsite.
Munich | Full-time onsite | Embedded event team on a leading tech campus | German & English required
A global brand experience and event delivery agency is looking for an experienced Event Coordinator to join its embedded onsite team on the modern Munich campus of one of the world’s leading technology companies.
It is a great set-up for an ambitious professional who enjoys the pace, operational detail and stakeholder environment of a leading tech company, while supporting a dynamic international event organisation.
The role
This is a hands-on, client-facing role for someone who knows how to make small to mid-scale meetings, conferences and corporate campus events run smoothly from first planning call to final wrap-up.
You will be the main point of contact for event hosts once a space has been booked, managing all logistical details from initial discovery through to onsite delivery. You will also work closely with senior Event Managers to support the seamless execution of larger programs across the campus.
Events typically range from around 20 to 150+ guests and vary in format. You will work closely with internal service teams—including catering, AV/production, facilities, and security—making sure all logistics are aligned and every event is delivered to a high standard.
What you will be doing
- You will lead planning and discovery meetings with event hosts to understand objectives, agendas, room set-ups, catering needs, AV requirements, and budget parameters.
- You will advise hosts on practical, creative solutions to improve the guest experience while proactively offering suggestions to optimize spending and maximize their investment.
- You will coordinate all operational details with internal teams and external suppliers, collaborating with the Production Coordinator for AV assets and aligning load-in, setup, and strike schedules with facilities.
- You will create and manage event documentation, including comprehensive event details, project timelines, room layouts, and stakeholder communications using approved internal templates.
- On event days, you will be the primary onsite coordinator to oversee setup, manage vendor activities, assist with guest badging, troubleshoot issues, and ensure a smooth experience for guests.
- You will consistently monitor assigned meeting spaces to guarantee information is current, deadlines are met, and any space changes or cancellations are immediately communicated to the relevant teams.
- You have around 1–3 years of progressive experience in event coordination, corporate meeting planning, or a similar fast-paced event delivery role.
- You have solid experience coordinating meetings and events for small to medium-sized groups ranging from 20 to 150+ people.
- You understand the practical details of event delivery: room allocations, catering operations, AV/branding requirements, supplier coordination, timelines, and basic budget management.
- You are highly organized, detail-oriented, and calm under pressure, with strong communication skills and the proactive ability to handle multiple tasks concurrently to meet strict deadlines.
- You have excellent English and German skills, feeling confident working with cross-functional teams, local service lines, and international event hosts
- This is a full-time onsite role based in Munich, requiring a minimum presence of 5 days a week with the flexibility to support events across various campus building locations.
- The role requires flexibility around event schedules, including early mornings, evenings, and occasional weekends.
- The role involves physical operational delivery, including prolonged standing during events, navigating tight storage environments, and supporting manual logistics like lifting or moving boxes and event materials (up to 15kg/35lbs)
This is a strong opportunity for an emerging event professional who wants to master high-quality corporate event delivery in a polished tech campus environment. It would suit someone who likes structure, pace, operational execution, and the satisfaction of seeing creative and innovative ideas come together onsite.
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